Event Support


Our live event support includes single and multi-camera shooting, post-production content matching, and live-streaming.

There are event types we are asked to capture that do require us to charge fees, so that we can appropriately fund and prioritize our resources.

In the tabs below, you can learn more about when we collect funds for event videotaping and streaming services.

We work to fill as many requests as our full-time and student staffing allows, which is usually 70-80 events per semester.  To arrange the videotaping of a class or event, please contact us by email at itmps@ku.edu or call 785-864-6452.

The Media Production Studio is funded by KU IT to support KU instruction, research, and departments, by providing video capture and production services.

In order to prioritize staff and resource allocation properly, we have three tiers of client/project types.

The tiers are defined by the use of the multimedia content and the way in which the project would be funded. You can find detailed descriptions of the three tiers on the following tabs.

If you have any questions about these definitions or would like to discuss your specific project, feel free to contact us at itmps@ku.edu.

Level 1 Clients - Classroom Instructional Support and Academic Research Presentation

Description:
These are activities in direct support of classroom instruction. Or Faculty/Staff in a department that issues academic credit to enrolled students. Or presentation of research conducted by University of Kansas Faculty. In the case of production of online instructional content, it might be our recommendation that KU partners like CODL and CTE be included in consultation or production of production materials or the project itself.

Level 1 Clients are given priority over other production requests.

Services and Charges:
Level 1 Clients usually incur no direct charges for MPS services.

  • Class and Event Capture and Streaming - no charge.
    Recorded content will be delivered in HD-quality digital formats via streaming and/or download links. If hardware/software is available in a specific space, capture and streaming platforms may be utilized (Echo 360, Zoom, etc).
  • Production Project Support - no charge.
    Projects will directly support KU departments, research, and instruction; all points of delivery cycle from planning to delivery, studio projects and remote or on-location projects. All major projects will include a MPS Scope of Work and Project Agreement. Projects will be delivered in HD-quality digital formats via streaming and/or download links.
  • Duplication and Conversions - no charge.
    All conversion and duplication services are offered at no cost to Level 1 clients. We do ask that you provide media (DVDs, for instance) for duplications requests greater than five. Turnaround times vary based on the size of the request and/or the amount of requests in queue. Our typical turnaround time is one-week. Duplications and conversions will be delivered in digital formats via streaming, download links, or external hard drive loan. Important Note: The Media Production Studio will not convert or duplicate copyrighted media without written permission from the copyright holder.

Occasionally, a major Level 1 Client project may require full or partial-charge back for labor costs, due to the human and hardware strains that the project may inflict to Media Production Studio resources. This will be determined at the time the project proposal is submitted. Costs for any equipment that must be rented, or rights to media that must be purchased, will also be charged back to the Level 1 Client.

Level 2 Clients - Training, Marketing, and Promotion for KU Departments

Description:
While most Level 2 Clients do not incur charge-back, primary usage of MPS resources must be allotted to Priority 1 Client work.  So support of departmental training and promotion projects will be weighed against Level 1 workload.

Services and Charges:
Level 2 Clients usually incur no direct charges for MPS services.

  • Departmental Event Capture and Streaming - no charge.
    Recorded content will be delivered in HD-quality digital formats via streaming and/or download links. If hardware/software is available in a specific space, capture and streaming platforms may be utilized (Echo 360, Zoom, etc).
  • Departmental Production Project Support - no charge.
    Projects will directly support KU departments, research, and instruction; all points of delivery cycle from planning to delivery, studio projects and remote or on-location projects. All major projects will include a MPS Scope of Work and Project Agreement. Projects will be delivered in HD-quality digital formats via streaming and/or download links.
  • Duplication and Conversions - no charge.
    All conversion and duplication services are offered at no cost to Level 2 clients. We do ask that you provide media (DVDs, for instance) for duplications requests greater than five. Turnaround times vary based on the size of the request and/or the amount of requests in queue. Our typical turnaround time is one-week. Duplications and conversions will be delivered in digital formats via streaming, download links, or external hard drive loan. Important Note: The Media Production Studio will not convert or duplicate copyrighted media without written permission from the copyright holder.

Occasionally, a major Level 2 Client project may require full or partial-charge back for labor costs, due to the human and hardware strains that the project may inflict to Media Production Studio resources. This will be determined at the time the project proposal is submitted. Costs for any equipment that must be rented, or rights to media that must be purchased, will also be charged back to the Level 2 Client.

Level 3 Clients - Grant-Funded Events and Projects, and External-to-KU Customers

Description:
Level 3 Clients are defined as externally funded projects/events where the University of Kansas is in some way an affiliate.  Most obvious examples are conferences or speaking engagements where KU is hosting, but the agenda is externally funded.  As departments and organizations plan on the costs of these events (speaker fees, food, etc.), the capture and archiving needs should be included in the budget.    

Services and Charges:
With Level 3 Clients, all costs, direct and indirect should be recovered.  All Level 3 projects will include a MPS Scope of Work and Project Agreement.

  • Event Capture and Streaming Rates
    • Single Camera/One Person Capture:  $60/hour (minimum, 2 hours)
    • Multi-Camera Switching:  $60/hour for 2-3 staff, $120-180/hour (minimum, 2 hours)
    • Studio Fee: $60/hour (minimum, 2 hours)
    • Sound Booth Fee: $60/hour (minimum, 2 hours)
    • Post-Production: $60/hour (minimum, 2 hours)
    • Duplication: $60/hour (minimum, 1 hour)

    Recorded content will be delivered in HD-quality digital formats via streaming and/or download links. If hardware/software is available in a specific space, capture and streaming platforms may be utilized (Echo 360, Zoom, etc).

  • Production Project Support Rates - $60/hour per MPS staff member

    Projects include support for all points of delivery cycle from planning to delivery. Both studio projects and remote or on-location projects. All major projects will include a MPS Scope of Work and Project Agreement. Projects will be delivered in HD-quality digital formats via streaming and/or download links.

  • Duplication and Conversions - $60/hour (minimum, 1 hour)

    Turnaround times vary based on the size of the request and/or the amount of requests in queue. Our typical turnaround time is one-week.  Duplications and conversions will be delivered in digital formats via streaming, download links, or external hard drive loan.

Occasionally, a major Level 3 Client project may require full or partial-charge back for labor costs, due to the human and hardware strains that the project may inflict to Media Production Studio resources. This will be determined at the time the project proposal is submitted. Costs for any equipment that must be rented, or rights to media that must be purchased, will also be charged back to the Level 3 Client.

The Media Production Studio is funded by KU IT to support KU instruction, research, and departments, by providing video capture and production services.

In order to prioritize staff and resource allocation properly, we have three tiers of client/project types.

The tiers are defined by the use of the multimedia content and the way in which the project would be funded. You can find detailed descriptions of the three tiers on the following tabs.

If you have any questions about these definitions or would like to discuss your specific project, feel free to contact us at itmps@ku.edu.

Level 1 Clients - Classroom Instructional Support and Academic Research Presentation

Description:
These are activities in direct support of classroom instruction. Or Faculty/Staff in a department that issues academic credit to enrolled students. Or presentation of research conducted by University of Kansas Faculty. In the case of production of online instructional content, it might be our recommendation that KU partners like CODL and CTE be included in consultation or production of production materials or the project itself.

Level 1 Clients are given priority over other production requests.

Services and Charges:
Level 1 Clients usually incur no direct charges for MPS services.

  • Class and Event Capture and Streaming - no charge.
    Recorded content will be delivered in HD-quality digital formats via streaming and/or download links. If hardware/software is available in a specific space, capture and streaming platforms may be utilized (Echo 360, Zoom, etc).
  • Production Project Support - no charge.
    Projects will directly support KU departments, research, and instruction; all points of delivery cycle from planning to delivery, studio projects and remote or on-location projects. All major projects will include a MPS Scope of Work and Project Agreement. Projects will be delivered in HD-quality digital formats via streaming and/or download links.
  • Duplication and Conversions - no charge.
    All conversion and duplication services are offered at no cost to Level 1 clients. We do ask that you provide media (DVDs, for instance) for duplications requests greater than five. Turnaround times vary based on the size of the request and/or the amount of requests in queue. Our typical turnaround time is one-week. Duplications and conversions will be delivered in digital formats via streaming, download links, or external hard drive loan. Important Note: The Media Production Studio will not convert or duplicate copyrighted media without written permission from the copyright holder.

Occasionally, a major Level 1 Client project may require full or partial-charge back for labor costs, due to the human and hardware strains that the project may inflict to Media Production Studio resources. This will be determined at the time the project proposal is submitted. Costs for any equipment that must be rented, or rights to media that must be purchased, will also be charged back to the Level 1 Client.

Level 2 Clients - Training, Marketing, and Promotion for KU Departments

Description:
While most Level 2 Clients do not incur charge-back, primary usage of MPS resources must be allotted to Priority 1 Client work.  So support of departmental training and promotion projects will be weighed against Level 1 workload.

Services and Charges:
Level 2 Clients usually incur no direct charges for MPS services.

  • Departmental Event Capture and Streaming - no charge.
    Recorded content will be delivered in HD-quality digital formats via streaming and/or download links. If hardware/software is available in a specific space, capture and streaming platforms may be utilized (Echo 360, Zoom, etc).
  • Departmental Production Project Support - no charge.
    Projects will directly support KU departments, research, and instruction; all points of delivery cycle from planning to delivery, studio projects and remote or on-location projects. All major projects will include a MPS Scope of Work and Project Agreement. Projects will be delivered in HD-quality digital formats via streaming and/or download links.
  • Duplication and Conversions - no charge.
    All conversion and duplication services are offered at no cost to Level 2 clients. We do ask that you provide media (DVDs, for instance) for duplications requests greater than five. Turnaround times vary based on the size of the request and/or the amount of requests in queue. Our typical turnaround time is one-week. Duplications and conversions will be delivered in digital formats via streaming, download links, or external hard drive loan. Important Note: The Media Production Studio will not convert or duplicate copyrighted media without written permission from the copyright holder.

Occasionally, a major Level 2 Client project may require full or partial-charge back for labor costs, due to the human and hardware strains that the project may inflict to Media Production Studio resources. This will be determined at the time the project proposal is submitted. Costs for any equipment that must be rented, or rights to media that must be purchased, will also be charged back to the Level 2 Client.

Level 3 Clients - Grant-Funded Events and Projects, and External-to-KU Customers

Description:
Level 3 Clients are defined as externally funded projects/events where the University of Kansas is in some way an affiliate.  Most obvious examples are conferences or speaking engagements where KU is hosting, but the agenda is externally funded.  As departments and organizations plan on the costs of these events (speaker fees, food, etc.), the capture and archiving needs should be included in the budget.    

Services and Charges:
With Level 3 Clients, all costs, direct and indirect should be recovered.  All Level 3 projects will include a MPS Scope of Work and Project Agreement.

  • Event Capture and Streaming Rates
    • Single Camera/One Person Capture:  $60/hour (minimum, 2 hours)
    • Multi-Camera Switching:  $60/hour for 2-3 staff, $120-180/hour (minimum, 2 hours)
    • Studio Fee: $60/hour (minimum, 2 hours)
    • Sound Booth Fee: $60/hour (minimum, 2 hours)
    • Post-Production: $60/hour (minimum, 2 hours)
    • Duplication: $60/hour (minimum, 1 hour)

    Recorded content will be delivered in HD-quality digital formats via streaming and/or download links. If hardware/software is available in a specific space, capture and streaming platforms may be utilized (Echo 360, Zoom, etc).

  • Production Project Support Rates - $60/hour per MPS staff member

    Projects include support for all points of delivery cycle from planning to delivery. Both studio projects and remote or on-location projects. All major projects will include a MPS Scope of Work and Project Agreement. Projects will be delivered in HD-quality digital formats via streaming and/or download links.

  • Duplication and Conversions - $60/hour (minimum, 1 hour)

    Turnaround times vary based on the size of the request and/or the amount of requests in queue. Our typical turnaround time is one-week.  Duplications and conversions will be delivered in digital formats via streaming, download links, or external hard drive loan.

Occasionally, a major Level 3 Client project may require full or partial-charge back for labor costs, due to the human and hardware strains that the project may inflict to Media Production Studio resources. This will be determined at the time the project proposal is submitted. Costs for any equipment that must be rented, or rights to media that must be purchased, will also be charged back to the Level 3 Client.

Contact Info

itmps@ku.edu
785-864-6452
Budig Hall, Room 10

Hours

MPS Hours
Open weekdays, 8am - 5pm


IT Support After Hours:
KU IT Customer Service Center:
itcsc@ku.edu | 785-864-8080